Real Estate Management Software

Lettings & Management

• Managed, Unmanaged, rent collection and tenant-less tenancies
• Single or multi-let tenancies
• Rent reminders
• Support for rent guarantee scheme
• Recurring payments
• Landlord and tenant statements
• Print contracts and letters
• Manage work orders and maintenance jobs
• Residential, commercial, new developments or land property types...
• Organise properties into multiple categories
• Multi-unit properties (or rooms within a property)
• Upload unlimited images
• Automatically create 360 degree virtual tours from images
• Applicants matching
• Send properties via email, SMS or fax
• Manage property viewing, valuations and offers
• Personalised property listings
• Unlimited property features
• Create flash based animated property showcases
• Custom data and search fields
• Advanced property search with facility to save searches to access them later with a single click
• Unlimited document attachments
• Property notebook to store personal notes
• Complete property history

Accounts

• Full double entry client accounts
• Landlord floats
• Landlord statements
• Rent reminders
• Debtors and Creditors lists
• Manage suppliers and contractor accounts
• Manage client and supplier invoices
• Automatic recurring charges and transfers
• Add unlimited income, expense, assets and bank accounts
• Bank reconciliation
• Bill payments
• Manage landlords and tenants maintenance charges
• Rent guarantee scheme support
• Chart of accounts
• Profit and Loss
• VAT returns

Sales

• Customisable sale processes
• Track sale progress from enquiries to contract exchange
• Print sale progress sheets
• Print sale contracts and letters

Productivity

• Easy to use interface
• Handy customisable dashboard with access to all the important information at a glance
• Gnomen Smart Search: a system-wide global search that allows to search any kind of information stored in the system.
• Customisable property views: customise the property listing page according to your requirements, create multiple view for different types of properties and choose the columns you want to see...
• Favourites menu: allows you to add any page to your favourites which then can be accessed from anywhere in the system
• Reminders for new messages and appointments
• A very user-friendly calendar to manage all appointments, viewings, valuations, reminders and meetings with ability to sync with Outlook
• Quick Add; allows to add a new record in seconds from anywhere in the system
• My Folders: to organise most commonly accessed records (properties, tenants, landlords and contacts) in virtual folders for easy access
• Ability to save property searches for one click access to property lists
• Assign coloured flags to applicants

Security

• 3 level security for accessing the software; secure client key, username and password
• Activity monitor; tracks all the activities of the software so you can have a bird's eye view of what's happening in your company
• Create multiple user groups and control what you want them to access in the system
• Restrict users to specific IP addresses
• Restrict users from seeing other branches' data
• Weekly off-site backups

Marketing

• Full boards management
• Print beautifully designed window cards
• Print property brochures and newspaper ads
• Property and applicant matching
• Print, email, SMS or fax property lists
• Upload to all major UK and French property portals
• Your own property website with all the bells and whistles to promote the properties
• Automatically create and upload EPC charts to your website and portals
• Generate marketing reports

Property portals

• Upload to all major UK property portals including Rightmove, Rightmove overseas, Find a Property, Property Finder, Prime Location, Look 4 a property, Think Property, Property Index and Globrix.
• Upload to 3 major French property portals; Greenacre, French Property and France Property Shop.
• Manual upload whenever you like or
• Daily or twice a week automatic upload
• Review before upload facility
• Prompts for common errors that are likely to be rejected by the portals

Properties and developments

• Add unlimited properties (disk space restrictions applied)
• Organise properties in categories
• Print window cards, property brochures and newspaper ads
• Create multi-let properties (properties with individual units in them)
• Upload unlimited images and floorplans (disk space restrictions applied)
• Create EPC charts automatically
• Book viewings, valuations and inspections for properties
• One-click applicants matching
• Email, SMS or Fax properties
• Search properties by Id, reference or board names
• Advanced property search with ability to save searches
• Manage safety certificates
• Upload your properties to all major UK and French property portals
• Manage offers
• Attach unlimited number of documents/files to properties (disk space restrictions applied)
• Property notebook: save personal notes
• Create 360 virtual tours from images
• Manage developments
• Associate properties to developments
• List developments on website

Applicant management

• Applicants can register via website or can be added directly to software
• Applicants can be assigned to negotiators
• Create coloured flags and assign them to applicants to easily differentiate between different types of applicants
• Manage applicants sources
• One-click property matching
• Print, Email or SMS matching properties
• Restrict users to see their assigned applicants only
• Advanced applicants search
• Send email, SMS and fax messages from the system
• Applicants can login to your website and save properties to their portfolios, save property search, can update their profiles and much more
• Automatic weekly property matching and emailing (additional costs apply)
• Convert applicants to tenants or landlords/vendors with one click
• Full communication log, including emails, SMS messages and phone calls
• Applicant notebook to save personal notes
• Custom data fields
• Print/Export contact cards

Landlords/Vendors and tenants

• Add unlimited landlords/vendors and tenants (disk space restrictions applied)
• Full double entry client accounting including landlord float accounts
• Print landlord and tenant statements
• Full communication log, including emails, SMS messages and phone calls
• Send email, SMS and fax messages from the system
• Attach files and documents to individual records
• Notebook: save personal notes
• View and print all properties associated to a landlord
• Create web logins for landlords and tenants
• Landlords and tenants can login to the website and manage their accounts, can see the invoices, account statements, landlords can even add new properties which after approval can be published on the website, tenants can request works orders and track the progress and much more...

Customisation

• Custom fields for properties, tenants, landlords/vendors and contacts to allow you to collect any kind of information about them
• Customised property views; see what you want to see
• Organise properties into multiple categories
• Customise price lists, areas list, property types, property features etc
• Define your own address format
• Multiple currencies
• Design your own dashboard layouts
• Customisable property search fields
• Need a new feature? Let us know if you need a brand new feature and we’ll include that in the next update.

Reporting

• Profit & loss
• VAT returns
• Branch profit & loss
• Applicants by source
• Applicants by negotiator
• Work orders by contractors
• Viewing reports
• Branch comparison
• Follow-ups by branch
• and many more...